The Importance of the Job Description

Many managers having made the decision to recruit will usually contact their HR department or favourite recruitment agency to kick off the process. The fact they are needing an additional member of staff generally means they are busy and often too busy to commit to investing time in writing a job description. Unfortunately lack of planning and investment of effort at this stage usually has a negative impact to the overall success of the process. So before marketing a vacancy you should be very clear as to what skills and experience you require. Capturing this usually takes the form of a comprehensive job description, covering most, if not all, of the areas listed below:

·         Job title

·         Location

·         Start date

·         Salary & benefits

·         Reason for the role

·         Duties

·         Skills

·         Qualifications

·         Reporting line

·         Start date

·         Travel requirements

Having a clearly defined job description will provide the following benefits:

·         It provides candidates with a clear statement of what is required

·         It can be used as a means of measuring job performance

·         As part of the overall company structure it ensures all the necessary duties, activities and responsibilities gets covered

·         It can form the basis of your company pay and grading scheme

·         It reduces the risk of role responsibilities becoming blurred through manager misinterpretation

·         It is a useful reference for training and development needs analysis

·         It is essential as a basis for managing disputes or discipline cases

It is important that any job description is signed off by all parties in the process to minimise any confusion during the recruitment process. Candidates will quickly become confused, concerned or even frustrated if the job description does not match what is being discussed at interview.

Careerz Limited, based in Canterbury, offer specialist recruitment services across Kent, London and the South East.

For further information, please call John Adams on 01227 656 888 or or 0208 0990 888 or visit


Image courtesy of Witthaya Phonsawat /


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